How to Successfully transition to remote work during the COVID-19 Pandemic

posted by Boutiqueoffice | March 18, 2020

It is definitely the era of disruption! In the midst of the whole world is gradually embracing IoT to enhance our everyday dwelling and changing our working and lifestyle habit, we are now suddenly forced into working remotely. All at once globally!

What does it mean to our already changing habit in working and communicating? Apparently a lot. As much as we know that change is the only constant thing in life, being conditioned to change further abruptly can affect our preparedness in coping with it.

But time does not stop and it still means money. We need to act  calmly so you and your business can transition successfully to remote working during this unique situation. 

Here are nine ideas to help you transition:

1. Assess your equipment: laptops, smart phones, tabs, hard drives. Are they ready to work extra hours and equipped with necessary app and software to enable your remotely working? It is key to remain consistent in what your devices can or can't do for you and the team.

2. Create a set of remote working rules for everyone to avoid misunderstanding and to set equal expectations on what needs to be accomplished during the remote work. 

3. Create a correspondence template and contact details to your customers and clients to maintain professionalism that your business is a bonafide operation exercising a business continuity plan by operating remotely until a certain time of the month. 

4. Choose and download a team workflow management app relevant to your type of business that enables you and your team to connect and work remotely without missing a beat. There's the Microsoft Teams, Monday, Trello, and other productivity software or app you can choose from. 

5. Confirm with your co-working space or at home that you have enough quota for your connection to manage consistent connection and bandwith and what is the extra cost entailed.

6. Create an agreed timeline or schedule for a virtually regular face-to-face meeting or similar time to be online to avoid server crash or bandwith slowed down.

7. Digitalized all necessary documents you would need to work with during remote working or store it in a secured cloud or virtual drive you and your team can access. 

8. Provide feedback regularly. This applies to both  positive and negative feedback; when teams work remotely it’s important for employees to know what they are doing well and what they need to improve on. Consider hosting 1 on 1 meetings with team members at least once a week. 

9. Check up on stress level. Situations like the one we are experiencing today can increase stress and anxiety. It’s important for managers to check up on employees and provide them with any necessary resources. Also, even though they can work from home, remind them that they can take paid sick leave if they are generally not feeling well. 

With this nine ideas in place, you can begin a successful transition to working remotely.